Workspace sharing gives selected people access to a page. Use it for collaboration. Use the Publish tab instead when you want a public read-only version that anyone with the public link can read.

Make sure you are on the page you want to share.
Confirm the page title is clear, because invite emails may include plain shared item details so recipients can identify the invitation.
Check whether sub-pages should be visible to the invited person. A shared page can act as a root for its sub-pages.
You need permission to invite people to the page.

Open the Workspace page.
Select Share in the top navbar.
Use the Share tab in the small popover. On mobile, the same control opens a share sheet.

Choose a role

Use the role menu in the Share tab before sending an invite or creating a link. The available roles are Viewer, Editor, and, where your own role allows it, Admin.

Role	Use it for
`Viewer`	Reviewers, clients, or teammates who should view and comment without editing content.
`Editor`	Collaborators who need to change blocks and page structure.
`Admin`	Trusted managers who should also manage users. Admin invitation depends on your own role.

Invite by email

Open Share from the navbar.
Choose the role.
Enter an address in Email address.
Select Send or press Enter.

Invite friends

Open Share from the navbar.
Find the Friends section.
Choose Invite beside the person.

Create an invite link

Open Share from the navbar.
Choose the role.
Select Create link.
After the link is created, use Copy link.
Use Generate new link if you need to replace the existing link.

Plan and access limits

Personal Workspace guest limits are plan-based: Free and Go allow 1 guest, Plus allows 2 guests, and Max allows 3 guests.
Team workspaces use active seats. Teams supports 3 to 10 seats, and Business supports 3 to 20 seats.
If a limit is reached, remove unused access or change the plan before inviting more people.
If you see a permission error, you may not be allowed to invite people to that page.

Common mistakes

Using Editor when a person only needs to review.
Sharing a parent page without checking sub-pages underneath it.
Opening the Publish tab when you meant to invite collaborators.
Creating a link before checking the selected role.

Manage access later: /guides/workspace/sharing-and-permissions/manage-access-and-members.
Comment as a reviewer: /guides/workspace/collaboration/comment-on-workspace-pages-and-blocks.
Publish publicly: /guides/workspace/publishing-and-export/publish-a-workspace-site.

FAQ

Is sharing page-based or workspace-wide? The navbar Share popover shares the current page with the selected role. Use Manage Access to review who can access the page.

Can I invite someone with a link? Yes. Use Create link, then Copy link.

Why can I not invite more people? You may have reached the personal guest limit or team seat limit, or you may not have invite permission on the page.

Before you share

Open Share