Use the File block in Workspace

The File block belongs to Workspace Media & Files. Upload a downloadable file.

What it does

Upload a downloadable file.

When to use it

• Add files, images, audio, video, or PDFs to a page.
• Keep source material beside notes and tasks.
• Make reference material easy for collaborators to open.

How to add it

1. Open a Workspace page where you have edit access.
2. Type / or open Explore blocks.
3. Choose File.
4. Fill in the content, link, file, or settings shown by the block.
5. Use Block Settings when the block exposes additional options.

Tips

• Check whether the media or file should remain private before publishing a Workspace Site.
• Check file visibility before sharing or publishing.
• Add captions when context matters.
• Use Vault-backed files only when the people viewing the page should access them.

Limitations

• You need Editor or Admin access to add or change this block.
• Viewer access allows reading and commenting where comments are enabled, but not editing block content.
• If the block depends on an external file, link, or service, that source must be accessible to the people viewing the page.

Related guides

• Use slash commands.
• Use Workspace blocks.
• Manage blocks.

FAQ

What is the File block for? Upload a downloadable file.

Can Viewers edit a File block? No. Viewers can view and comment only.