Workspace Guides
Guides for creating pages, editing blocks, sharing work, commenting, publishing, exporting, and troubleshooting ReadyTools Workspace.
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Getting Started
Learn what Workspace is, create pages, organize sub-pages, and find content.
What is ReadyTools Workspace?
Understand what Workspace is, how pages and blocks work, and which features are available for writing, organizing, sharing, and publishing.
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Create and organize Workspace pages
Create pages, build sub-page trees, rename pages, move pages, and delete pages safely in ReadyTools Workspace.
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Find pages and content with Workspace search
Use the Workspace search modal and keyboard shortcut to find pages, documents, and content.
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Creating and Editing
Use slash commands, manage blocks, and structure long pages.
Use slash commands in Workspace
Insert Workspace blocks quickly by typing /, searching the slash menu, or opening the block library.
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Convert Markdown to Workspace blocks
Turn pasted Markdown into editable Workspace blocks instead of keeping it as one plain text paste.
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Format, move, and manage Workspace blocks
Use block actions and settings to adjust structure, metadata, captions, comments, movement, deletion, and recent recovery.
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Make headings collapsible in Workspace
Use heading settings to create collapsible sections for long Workspace pages.
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Workspace Blocks
Choose blocks, create boards, and insert templates from Explore blocks.
Use Workspace blocks
Choose the right Workspace block for writing, tasks, media, data, embeds, and structured pages.
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Create a kanban board in Workspace
Use the Board block to organize tasks and ideas into draggable groups with cards, dates, assignees, and priorities.
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Use Workspace templates from Explore blocks
Use the Explore blocks library to insert reusable templates and block previews into a Workspace page.
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Collaboration
Comment on pages and blocks while keeping feedback close to the work.
Sharing and Permissions
Invite people, choose roles, manage access, and understand member limits.
Share a Workspace page
Invite people to the current Workspace page with the right access level and understand how page sharing differs from public publishing.
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Manage Workspace access and members
Review members, understand Workspace roles, change page-level roles, and remove access when you have permission.
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Publishing and Export
Publish read-only Workspace Sites and download pages as Markdown or PDF.
Publish a Workspace Site
Create a public read-only snapshot of a Workspace page with Workspace Sites.
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Manage Workspace Sites
Use the Space Sites hub to manage published Workspace Sites, visibility, links, and public access.
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Customize a Workspace Site
Edit the public controls, search preview, sharing behavior, and branding for an existing Workspace Site.
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Read Workspace Site analytics
Understand how visitors use published Workspace Sites from the Analytics tab in Space Sites.
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Workspace Sites SEO and Google indexing
Set up public Workspace Sites so search engines can understand the page title, description, structure, and public content.
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Export a Workspace page
Download the current Workspace page as Markdown or PDF from the Export page dialog.
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Mobile Usage
Use Workspace drawers, bottom sheets, and mobile editing controls.
Troubleshooting
Recover recent changes, sync safely, and understand read-only or load states.
Block Reference
A guide for each confirmed Workspace block and what it is useful for.
Use the Text block in Workspace
Start writing plain text. Learn when to use it in a Workspace page.
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Use the Heading 1 block in Workspace
Big section heading. Learn when to use it in a Workspace page.
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Use the Heading 2 block in Workspace
Medium section heading. Learn when to use it in a Workspace page.
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Use the Heading 3 block in Workspace
Small section heading. Learn when to use it in a Workspace page.
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Use the To-do List block in Workspace
Track tasks with a checklist. Learn when to use it in a Workspace page.
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Use the Bulleted List block in Workspace
Create a simple bulleted list. Learn when to use it in a Workspace page.
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Use the Numbered List block in Workspace
Create a list with numbered items. Learn when to use it in a Workspace page.
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Use the Quote block in Workspace
Capture a quote or citation. Learn when to use it in a Workspace page.
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Use the Callout block in Workspace
Make text stand out with a highlight. Learn when to use it in a Workspace page.
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Use the Divider block in Workspace
Visually divide blocks with a line. Learn when to use it in a Workspace page.
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Use the Reaction button block in Workspace
Insert a clickable reaction button in your text. Learn when to use it in a Workspace page.
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Use the Bookmark button block in Workspace
Insert a secure website bookmark button in your text. Learn when to use it in a Workspace page.
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Use the Mention person block in Workspace
Mention or assign a workspace member inline in your text. Learn when to use it in a Workspace page.
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Use the 2 Columns block in Workspace
Create 2 columns side-by-side. Learn when to use it in a Workspace page.
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Use the 3 Columns block in Workspace
Create 3 columns side-by-side. Learn when to use it in a Workspace page.
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Use the 4 Columns block in Workspace
Create 4 columns side-by-side. Learn when to use it in a Workspace page.
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Use the Table of Contents block in Workspace
Generate an automatic table of contents. Learn when to use it in a Workspace page.
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Use the Image block in Workspace
Upload or embed an image. Learn when to use it in a Workspace page.
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Use the Video block in Workspace
Embed a video from YouTube, Vimeo, etc. Learn when to use it in a Workspace page.
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Use the Audio block in Workspace
Embed an audio file or track from Spotify, Soundcloud, etc. Learn when to use it in a Workspace page.
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Use the File block in Workspace
Upload a downloadable file. Learn when to use it in a Workspace page.
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Use the PDF Viewer block in Workspace
Embed a PDF file directly. Learn when to use it in a Workspace page.
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Use the Table block in Workspace
Add a smart table for organizing data. Learn when to use it in a Workspace page.
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Use the Board block in Workspace
Organize tasks and ideas into draggable groups. Learn when to use it in a Workspace page.
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Use the Code Block block in Workspace
Add a block of code with syntax highlighting. Learn when to use it in a Workspace page.
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Use the Math Equation block in Workspace
Display a mathematical equation. Learn when to use it in a Workspace page.
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Use the Chart block in Workspace
Add a data chart or graph. Learn when to use it in a Workspace page.
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Use the Quick poll block in Workspace
Collect quick feedback with two choices or a star rating. Learn when to use it in a Workspace page.
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Use the Mermaid diagrams block in Workspace
Create and edit diagrams with Mermaid syntax. Learn when to use it in a Workspace page.
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Use the Date block in Workspace
Insert a specific date or timeframe. Learn when to use it in a Workspace page.
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Use the QR Code block in Workspace
Generate customizable QR codes. Learn when to use it in a Workspace page.
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Use the Countdown block in Workspace
Display a countdown timer. Learn when to use it in a Workspace page.
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Use the Weather block in Workspace
Embed a live weather widget. Learn when to use it in a Workspace page.
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Use the Website block in Workspace
Save a visual bookmark of a website. Learn when to use it in a Workspace page.
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Use the Iframe block in Workspace
Embed a sandboxed HTTPS web page. Learn when to use it in a Workspace page.
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Use the Calendar block in Workspace
Embed a shareable calendar view. Learn when to use it in a Workspace page.
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Use the Figma block in Workspace
Embed a Figma design or prototype. Learn when to use it in a Workspace page.
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Use the Adobe Creative Cloud block in Workspace
Embed Adobe Express, InDesign, or XD files. Learn when to use it in a Workspace page.
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Use the Google Maps block in Workspace
Embed an interactive Google Map. Learn when to use it in a Workspace page.
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Use the GitHub Repo block in Workspace
Embed a GitHub repository preview. Learn when to use it in a Workspace page.
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Use the GitHub Issue / PR block in Workspace
Preview a GitHub issue or pull request with live metadata. Learn when to use it in a Workspace page.
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Use the Loom Recording block in Workspace
Embed a secure Loom screen recording. Learn when to use it in a Workspace page.
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Use the X Post block in Workspace
Embed an X post using the official renderer. Learn when to use it in a Workspace page.
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Use the CodeSandbox block in Workspace
Embed a CodeSandbox environment. Learn when to use it in a Workspace page.
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Use the StackBlitz block in Workspace
Embed a StackBlitz project. Learn when to use it in a Workspace page.
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Use the TradingView block in Workspace
Embed an interactive TradingView chart. Learn when to use it in a Workspace page.
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Advanced Workflows
Use Workspace pages, blocks, sharing, templates, publishing, and export together.